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Moscow Coffee and Tea Expo


01. General Information

Exposition assembly September 27th – 30th, 2013, 08:00 a.m. – 20:00 p.m.

Exhibition opening hours
October 01st – 03rd, 2013
10:00 a.m. – 18:00 p.m. – for the visitors
08:00 a.m. – 20:00 p.m. – for the exhibitors

Exposition disassembly October 04th, 2013, 08:00 a.m. – 20:00 p.m.

— Admission of the exhibitors’ workers to assembly/disassembly of exposition shall be carried out upon
presentation of the exhibitors’ badges.
— The exhibitors’ badges are issued by the Exhibition Organizer in the amount of 1 badge for every 3 m 2 stand
— The assembly passes for the project developers’ workers are issued at the Service-center desk of Crocus Expo
IEC upon filing of an application indicating the list of persons and passport data of those, who need to obtain
a pass. The application shall be executed on the letterhead paper of the exhibitor.

02. Participation Formats

Возможные форматы участия в выставке Moscow Coffee and Tea Expo

• Exposition

— run your own stand
— run your own working place

— promoting of the company brand
— presentation of the product, equipment, service
— search of the partners, clients
— business connections strengthening

• Program of the event:

— invite a partner
— invite a foreign expert

— run your own workshop
— workshop within the exhibition areas
— presentation of the product
— exchange of the experience with world experts

• Partnership

— exhibitions
— areas
— championships

— brand promotion
— presentation of the product
— exchange of the experience with world experts
— distribution ofhe product
— best position of the product

Information of the EXHIBITION Partnership will be sent by demanding!

• Advertising opportunities

You can download presentation with description of additional advertising possibilities. If you have any questions regarding participation in the Moscow Coffee and Tea Expo , please, do not hesitate to contact the
Sales Department of the Pir Group Company on +7 (495) 637-94-40. All fields marked with an asterisk are
mandatory and must be completed.

Download presentation 1,23 mb, PDF

03. Customs Service


Trade Fairs & Events
Mr. Thomas Hofmann (Head of International
Fairs & Events)
E-mail: Thomas.Hofmann1@dhl.com

Mrs. Elena Paule (Project Manager
International Trade Fairs & Events)
E-mail: Elena.Paule@dhl.com
Am Eifeltor 12, 50997 Cologne, Germany
Tel.: +49 (0) 221 / 39802 - 45
Fax: +49 (0) 221 / 39802 – 20

Panalpina Welttransport GmbH

Exhibition & Event Logistics
Mr. Frank Poettgen
Business Unit Development Manager / Vice President
Phone: +49 (40) 23771 1285
Fax: +49 (40) 23771 1900
Mobile: +49 (160) 8854775
Fax: +49 (0) 40 23771-1245
E-mail: frank.poettgen@panalpina.com

Mr. Tim Kistenmacher
Manager Russia, C.I.S., Europe
Phone: +49 (40) 23771 1281
Fax: +49 (40) 23771 1900
Mobile: +49 (0) 160 880 5718
Mobile RUS: +7 985 8985514
E-mail: tim.kistenmacher@panalpina.com

04. Questions and Answers

We have a standard stand, when can we bring our products?

The standard stand construction (shall be preliminary ordered via Organizer) and equipping with furniture
are carried out on the first-come-first-serve basis. It’s impossible to say when this or that stand will be exactly built. That is why the best time for arrival is the last day of assembly afternoons.

We have to replenish food/advertising stock on the stand during the exhibition.
What is the best way to do this?

— Large volume of products is brought through the assembly gate. In order to drive up to it, you shall buy a pass
for all days of work at the exhibition (assembly/disassembly and exhibition working days). You can drive up before
the exhibition opening hours, i.e. until 10:00 a.m. In order to carry your products through the gate, you shall have
the certified letters from the Organizer and Crocus Expo. Please be aware that Crocus Expo certifies the documents
as of the date of delivery. Take care of it in advance.
— A box with fruits or a package with advertising brochures can be brought through the main entry having certified letters from the Organizer and Crocus Expo.

We are going to have a bracket (banner, chandelier, etc.) on the stand.
How can we order this bracket?

At any type of development (standard or by your own resources), the order procedure is the same:
— Compile the following documents and send them to the Organizer:
— Supplement # 5 to the contract with each mandatory field to be completed
— Sketch of suspended structure
— Top view of a stand on the network indicating the bracket location
Received documents are sent for estimation by the Organizer to the Crocus Expo.
If it’s possible to suspend the structure, and the weight and suspension points are calculated correctly,
the Manager working with your company will notify you of it and issue an invoice.

I came to the stand and saw I had no chair/table I’ve ordered (I’m supposed to have).

Check whether you ordered it and whether it’s marked on the plan which was sent by you to the Organizer.
Moreover, your furniture can be «borrowed» by your colleagues from the neighboring stands who are lack of something. If everything is ordered (marked) and if you are constantly present at the stand, your furniture
will be in place. Note that the exhibition will start working for the visitors at 10:00 a.m., and for the exhibitors
– at 9:00 a.m.

Supplement #1 to the contract: clause 14.3. During the exhibition opening hours, the Exhibitor’s representatives shall be constantly present at the stand.

The pass for the vehicle to approach the assembly gate was taken away by the driver
(was lost). What shall I do?

The pass, like a cinema ticket, can’t be renewed or exchanged. That is why you should handle it with care.
As a last resort, you will have to buy a new one. Also do not forget that the pass is valid both for assembly and disassembly. (For full information on arrival/departure see Supplement #1 to the contract, clause 13.)

Where can I get the assembly passes for developers?

The assembly/disassembly passes are issued at Crocus Expo IEC based on the application indicating the full
name and passport data (see Supplement #1 to the contract, clause 13.4).

Can I order additional furniture/lightning during assembly?

Yes, you can. But:
— It will cost you two times more.
— Your order will be fulfilled after full equipment of all standard stands ordered PRIOR TO assembly
by the BuildExpo General Developer. Note that these works are carried out practically until the last hours
of assembly. That is why it’s better to order everything in time.

Where can I set a seal for bringing in/taking out products?

The seal is affixed by the Exhibitors’ Managers at the exhibitors’ check-in desk.

05. Where To Stay

For the participants and visitors of an International Exhibition «Moscow Coffee and Tea Expo»,
as a part of the special offer, we recommend those hotels which are easy-to-reach with respect to the
Crocus Expo EC and which provide high-quality service.

Manager: Kashtanova Marina

Phone: +7 (495) 660-06-95
Fax: +7 (495) 660-06-96
Mob. phone: +7 (963) 785-58-96
E-mail: kashtanova@mscgroup.ru

06. How To Get To Us

Crocus Expo Exhibition Center

• Address: Moscow, 65–66 km of the Moscow Ring Road, Crocus City Trade and Exhibition Complex,
Crocus Expo IEC. Myakinino subway station.

• Passage:
— By municipal transport: Myakinino subway station, exit directly in front of the exhibition pavilions.
— By car: crossing of 66 km of the Moscow Ring Road (outer side) and Volokolamskoe highway.

• Coordinates for GPS-navigators:
Latitude: 55°49'9.86" N (55.819405)
Longitude: 37°23'11.49" E (37.386524)

IEC ‘Crocus Expo’, Pavilion 3, Hall 12
65-66 km Moscow Ring Road
Metro station «Myakinino»
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